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Terms of Participation, Privacy & Data Collection Disclosure
Please read this carefully before registering.
By checking the agreement box, you agree to these legal, privacy, and data terms for the Pathways to Renewal online education program (the "Program"), offered by Anahata Wellness Society (the "Charity").
Part 1: Educational Disclaimer, Warranties & Liability Waiver
- Educational Purposes Only: Program content, tools and support materials are for general education, informational purposes, and self-reflection. They do not constitute medical advice, psychological, or professional mental health treatment. The Charity disclaims all express or implied warranties; we do not guarantee specific health or personal outcomes. You are responsible for how you apply this information.
- No Professional Relationship: Participation does not create a doctor-patient or therapist-client relationship with the Charity, its instructors, staff or volunteers. This Program does not replace professional clinical care.
- Emergency Support: If you are experiencing severe stress, clinical burnout, anxiety, depression, or a mental health crisis, you are strongly advised to contact a qualified healthcare professional. If you are in immediate danger, please contact emergency services or visit your nearest BC emergency room. If the Charity believes there is an immediate risk of harm to you or another person, the Charity reserves the right to contact emergency services on your behalf.
- Our Shared Commitments & Scope of Responsibility: Participation is completely voluntary, and you are responsible for your own well-being. To the maximum extent permitted under BC law, you agree to release, defend, indemnify and hold harmless the Charity, its directors, officers, employees, and volunteers from any claims, losses, damages or legal fees arising from your participation, reliance on course materials, platform misuse, or breach of participant privacy. The Charity is not responsible for program disruptions, cancellations or delays caused by events beyond our control (e.g., internet outages, strikes, weather, or public health emergencies). The Charity is not liable for any direct or consequential damages, losses, or distress (including but not limited to loss of income, or personal expenses) resulting from your participation in the Program. If found liable despite this waiver, you agree that the Charity’s total aggregate liability for any and all claims shall be strictly limited to the total amount you paid to participate in the Program, or $50 CAD, whichever is greater. You may withdraw from the Program at any time.
Part 2: BC PIPA Privacy Notice & Data Collection
In accordance with British Columbia's Personal Information Protection Act (PIPA), we outline our data practices below:
- Information We Collect: We collect personal information including your name, email address, workplace health authority/facility type, accessibility requests, attendance records, and your self-reported responses to program surveys or assessments.
- Purpose of Collection: We collect and use this information strictly to manage your platform account, communicate information, securely deliver content, track program completion rates, and evaluate program effectiveness. Final reporting will use entirely anonymous, aggregate data.
- Data Security & Retention: Data is protected using industry-standard digital encryption and password-secured access controls. We hold personal data only as long as necessary to fulfill the evaluation goals and will be securely destroyed thereafter. We never sell, rent, or share donor or participant lists.
- Your Rights & Contact: You can request access to your collected data or withdraw your consent at any time. Withdrawing consent will result in your removal from the platform. For questions regarding our privacy compliance practices or to receive a copy of our Privacy Policy, contact our Privacy Officer at [Insert Email Address].
Part 3: Participant Peer to Peer Privacy: You may learn private or identifying details about other participants during this Program. You must keep this information strictly confidential. Do not share, post, or publish details, photos, or recordings of other participants online or with third parties without their express written consent. The Charity cannot guarantee that other participants will maintain confidentiality. Use your own discretion when sharing in group settings. The Charity is not liable for unauthorized disclosures by other participants.
Part 4: Consent to Session Recording: Program sessions are recorded (audio and video) to provide access for registered participants who miss a session. By participating, you allow the Charity to record your voice and image. Recordings will be shared exclusively within the private group platform for registered members and will not be distributed publicly. If you do not wish to be recorded, you must keep your camera turned off and your microphone muted during sessions.
Part 5: Accessibility & Accommodations: We are committed to providing an inclusive and accessible experience for all participants. If you require any digital or physical accommodations to fully participate in this program, please contact us at [Insert Email Address] at least 14 days prior to the start of the session.
Part 6: Questions, Comments & Feedback: We welcome your questions and comments! Submit inquiries by posting a message in our online Community forum, or by emailing [Insert Email Address]]. Our team aims to respond within 3 business days. Comments must remain constructive, respectful, and relevant.. We reserve the right to moderate or remove inappropriate posts to maintain a productive environment..
Part 7: Governing Laws, Jurisdiction & Arbitration: This Agreement, and all sessions, shall be governed by, construed, and enforced exclusively in accordance with the laws of the Province of British Columbia and the federal laws of Canada. Any dispute or claim arising out of this program that cannot be resolved informally will be settled by binding arbitration in Vancouver, BC, under the rules of the Vancouver International Arbitration Centre (VanIAC). The arbitrator's decision is final, and you waive your right to a trial by jury or judge. If any part of this agreement allows for a court proceeding, you agree that it will be filed exclusively in the courts of Vancouver, BC. You waive any right to initiate legal action in your own province or territory of residence.
I have read, understood, and agree to the Terms of Participation, Privacy & Data Collection Disclosure above.
